What does it mean to protocolize a document?
It means incorporating a document into the notary's protocol (protocolo), the register where she keeps her deeds. The document is then preserved, gets a legally certain date (fecha cierta), and copies with the force of a deed can be requested. It is used for powers of attorney from abroad, meeting minutes or private contracts.
What the protocol is
The protocol (protocolo) is the register each notary keeps, organized by year, with all the deeds she authorizes. The originals stay there and the parties receive copies, which are called testimonios.
When a document is protocolized
- Powers of attorney signed abroad, so they can be used in Paraguay.
- Minutes of companies' shareholders' and board meetings, when the law or a registry requires it.
- Private contracts that the parties want to preserve with a legally certain date.
- Apostilled and translated foreign documents that are going to be submitted to a registry.
What it does not do
Protocolizing does not turn a private document into a public deed or correct its errors. If the content has problems, it is best to redo it with the notary.
This answer is general information about Paraguayan law and is not a substitute for advice on your specific case.
Have a similar case?
Message us on WhatsApp and tell us about your situation. We will reply with the documents you need and a quote.
Related service: Companies